Tools, users, habits – 2025

Course Overview

Tools, users, habits – 2025

Lesson 1: Introduction to Modern Time Management

1. Greetings and Introduction
2. Practical task: Icebreaker
3. The big shift: Self-management instead of time management
4. Time robbers of the 21st century
5. Internal time robbers
6. Swiss knife of the course: Get to know your tools.
7. Practical task: Find your rhythm. Your chronotype
8. Summary and your first mission

Lesson 2: Your compass - Effective objective with SMART

1. Introduction
2. Why are goals important? More than a list to check
3. Superpower of the objective: The SMART method
4. Practical workshop: Define your own SMART goal.
5. From "big goal" to day-to-day tasks: The Art of Demolition
6. Summary and Your Next Mission

Lesson 3: Lord of Actions – Priority Management with the Eisenhower Matrix

1. Introduction
2. The Tyranny of Urgency
3. The weapon against chaos: The Eisenhower Matrix
4. Practical workshop: Arrange your tasks in the matrix.
5. Another useful principle: The Pareto Rule (80/20)
6. Summary and Your Next Mission

Lesson 4: Master of Time - Planning a Perfect Week with Time Blocking

1. Introduction
2. Part II: Psychology of design – why does time-blocking work?
3. Part II: The art and mastery of time blocking
4. Part II: Practical workshop – plan your next week!
5. Summary and Your Next Mission

Lesson 5: Superpower of Focus – Pomodoro Technique and Digital Minimalism

1. Introduction
2. Part II: Anatomy of Attention - Why Can't We Focus?
3. Part II: The solution – the Pomodoro technique
4. Practical workshop: The first pomodorode part: Taming the environment – the foundations of digital minimalism
5. Summary and Your Next Mission

Lesson 6: Clear mind, full control – Basics of the GTD (Getting Things Done) method

1. Introductory part: The problem GTD solves – open loops and mental burden
2. Part II: The GTD Process - The 5 Steps to Stress-Free Productivity
3. Step 3: ANCHORAGE (Capture)
4. Step 3: CLARIFICATION (Clarify/Process)
5. Step 3: ORGANISATION (Organize)
6. Step 3: REFLECT (Reflect)
7. Step 3: ACTION (Engage)
8. Practical workshop: Let's build your GTD system frame in Notion!
9. Summary and Your Next Mission

Lesson 7: Building your digital brain - Notion's masterpieces

1. Introduction
2. Part II: Beyond pages – why use databases?
3. Part II: Practical workshop – creation of a ‘do-it-yourself’ database
4. Part II: Reviving the dashboard – creating smart views
5. Summary and Your Next Mission

Lesson 8: Master of Complex Projects - ClickUp and the Kanban Method

1. Introduction
2. Part II: When the to-do list is no longer enough – the need for project management
3. Part II: The visual revolution – the Kanban method
4. Part II: Practical workshop – building a project in ClickUp
5. Step 1: Understanding the hierarchy and creating the project
6. Step 2: Breakdown and recording of tasks (to do column upload)
7. Step 3: ‘Uploading’ of cards
8. Step 4: Simulate the workflow

     Part 4: How does this fit into our GTD system?

1. Summary and Your Next Mission

Lesson 9: Automating change – The power of habits

1. Introductory part 1: Anatomy of Habits – the Habit Loop
2. Part 2: There are four laws of good habits: Make it obvious. (Make it Obvious)
3. law: Make her attractive. (Make it Attractive)
4. law: Make it easy. (Make it easy)
5. law: Make it satisfying. (Make it Satisfying)
6. Practical workshop: Plan your new habit.
7. Summary and Your Next Mission

Lesson 10: The Inner Power Plant – Energy Management and Mental Well-being

1. Introduction
2. Part II: The Four Dimensions of Energy
3. Part II: Creating physical foundations
4. Part II: Charging emotional and mental batteries
5. Practical workshop: Your personal energy audit
6. Summary and Your Next Mission

Lesson 11: The Psychology of Procrastination – Strategies against Tomorrow

1. Introduction
2. Part II: Diagnosis – the real reasons for procrastination
3. Part II: The cure – 5 strategies against procrastination
4. Strategy 1: Just get started. (the two-minute rule has been reinterpreted)
5. Strategy 1: Transform the task.
6. Strategy 1: The Salami Technique (break it into absurd pieces!)
7. Strategy 1: Forgive yourself.
8. Strategy 1: Make a bet. (commitment instruments)
9. Practical workshop: Breaking your own procrastination pattern
10. Summary and Your Next Mission

Lesson 12: Together the Force – Effective Teamwork and Conflict Resolution

1. Introductory part: Anatomy of the successful team – the four basic pillars: Clean Goals (Clear Goals)
2. Pillar II: Bright Roles (Clear Roles)
3. Pillar II: Structured Processes (Structured Processes)
4. Pillar II: Psychological Safety (Psychological Safety)
5. Part II: The Art of Effective Meetings
6. Part II: When Things Go Wrong...Conflict Resolution
7. Practical workshop: Simulation of Conflict
8. Summary and Your Next Mission

Lesson 13: System maintenance – Routine weekly and monthly reflection

1. Introduction
2. Part II: Why is regular reflection essential?
3. Part II: The Anatomy of the Weekly Review
4. Phase 1: Get Clear
5. Phase 1: Get Current
6. Phase 1: Get Creative (Planning)
7. Practical workshop: Create your weekly review template
8. Summary and Your Next Mission

Lesson 14: Practical workshop - Compilation of your personal system

1. Introduction

Part 1: The blueprint – a map of your personal ecosystem

Part 2: Practical workshop - building step by step

1. Step 3: Central brain fine-tuning (Notion GTD dashboard)
2. Step 3: Integrate Calendar (Google Calendar)
3. Step 3: Connecting the project power plant (ClickUp)
4. Step 3: Recording Habits (Habit Tracker)
5. Summary and Continuation

Lesson 15: Course closure – System becoming an adult and long-term success

1. Introduction
2. Part II: The essence of the course – the three principles you should take with you
3. Part II: The way forward – celebrating the results!
4. Part II: The extended toolbox – additional useful apps and recommendations
5. Part II: Course closure, exam assignment and continuation